How I Use Notion to Run My Entire Business in One Place

The Problem With Too Many Apps

Before Notion, I had my tasks in Todoist, my notes in Apple Notes, my content ideas in a Google Doc, my client info in a spreadsheet, and my reading list in a bookmark folder I never opened. Everything was everywhere and nothing was connected.

Notion fixed that. Now everything lives in one place and I can actually find it.

My Exact Notion Setup

I use four main databases in Notion:

1. Task Manager — Every task I need to do, with status (To Do / In Progress / Done), priority, and due date. I review this every morning and pick my top 3 priorities for the day.

2. Content Calendar — Every blog post, social media idea, and email I plan to write. Each entry has a status, a publish date, and a notes field where I draft the outline before I start writing.

3. Product Research — A database of every affiliate product I have tested or am considering. Includes my rating, commission rate, cookie window, and personal notes. This is where my recommendations come from.

4. Idea Capture — A simple inbox where I dump every idea as it comes to me. I review it weekly and either move ideas to the relevant database or delete them.

Why Notion Over Other Tools

I tried Asana, Trello, and ClickUp before settling on Notion. The difference is that Notion is a database tool first and a task manager second — which means you can build exactly the system you need instead of fitting your work into someone else's template.

The free plan is genuinely generous for solopreneurs. You get unlimited pages, unlimited blocks, and access to all the core features. The paid plan adds collaboration features and version history, but you do not need it when you are working solo.

Getting Started

The fastest way to start is to use a template. Notion has a free template gallery with thousands of options. Search for "solopreneur" or "content creator" and pick one that roughly matches how you want to work, then customise it from there.

[Try Notion free →](#YOUR_NOTION_AFFILIATE_LINK)